01 of 04
Maintenance tickets across five channels
Tenant calls in, emails the lettings inbox, WhatsApps the property manager, and posts on the agency’s Trustpilot. Same issue, four entries, no SLA tracking.
Property Management
AI for letting agents
who want their evenings back.
Maintenance tickets, viewings, deposit disputes, EPC renewals, multi-portal listings. The work is repetitive. The compliance is rising. We automate the bits that should run themselves, in the tools you already use.
The challenge
What Property Management & Lettings teams deal with, one page at a time.
02 of 04
Viewings stack up, viewings drop off
A new instruction means 20+ enquiries in the first 48 hours. Each one needs qualifying, slotting, confirming. By Friday, three properties have lost a viewing because of timing.
03 of 04
EPCs, EICRs, gas safety, deposit deadlines
Different cycles, different regulators, different consequences. Compliance lives across a spreadsheet, a calendar, and two people’s heads.
04 of 04
Listings out of sync
Rightmove, Zoopla, OnTheMarket, agency site, social. A price change means four updates. A let agreed means four removals. Cross-listing errors lose enquiries.
- Typical clients Estate agents · Lettings · Block management · Property funds
- Compliance TPO · Propertymark · ICO · MEES · Right to Rent
- Engagement 7–10 days Quick Wins · 3+ weeks Bespoke
- Key integrations Reapit · Jupix · PropertyFile · Fixflo · Xero
What we build
Where AI earns its keep in property management.
Bespoke Build · 01 / 05
Maintenance Triage & Contractor Routing
One inbound funnel across phone, email, WhatsApp, and web. Severity graded, contractor matched, tenant updated. SLA tracked from minute one.
Quick Wins · 02 / 05
Viewing Coordination
AI handles enquiry intake, qualifies the lead against your criteria, books viewings into the negotiator’s calendar, sends confirmations and reminders.
Shadow Ops · 03 / 05
Compliance Calendar (EPC / EICR / Gas / Deposits)
Every regulated date tracked per property: EPC renewal, EICR, LGSR, gas safety, deposit registration, right-to-rent. Escalating alerts, evidence stored against the property record.
Bespoke Build · 04 / 05
Listing Sync & Update Automation
A price change, status change, or new instruction updates every portal automatically. Rightmove, Zoopla, OnTheMarket, your site, and social posts, handled.
Shadow Ops · 05 / 05
Tenant Communication Automation
Move-in instructions, mid-tenancy check-ins, renewal nudges, end-of-tenancy reminders. Multi-channel, on-brand, with tenant replies parsed and routed.
Productised offerings · Property Management
Browse what we’ve already built for Property Management & Lettings.
Each one is a productised offering with a fixed price, fast deployment, and a dedicated page. Click any card to see scope, integrations, and pricing.
Quick Wins · 5 for Property Management
See all filtered for Property Management →-
AI Voice Agent
24/7 phone support that sounds human.
Inbound and outbound voice that books, qualifies, and escalates.
See product -
AI Support Agent
Support that never sleeps.
Omnichannel chatbot across web, WhatsApp, social.
See product -
AI Lead Qualifier
Stop chasing dead leads.
Scores, qualifies, enriches, and routes leads automatically.
See product -
AI Reputation Manager
Protect your reputation on autopilot.
Review monitoring + on-brand reply across all platforms.
See product -
AI Appointment Booking New
The calendar fills itself.
Intelligent booking across staff, locations, and calendars.
See product
Shadow Ops · 7 for Property Management
Show all 7
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Quiet, ongoing back-office automation that runs while your team works. Click to browse the full set →
Shadow Ops · 7 for Property Management
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InvoiceFlow
Accounts payable on autopilot.
AI extracts and posts invoices straight into your accounting platform.
See product -
Email Intelligence
Shared-inbox triage on autopilot.
AI sorts, routes, and drafts replies for shared inboxes.
See product -
PeopleOps Automation
HR admin on autopilot.
Leave, onboarding, HR FAQ, compliance reminders.
See product -
Report Intelligence
Management reports on autopilot.
Data pulled, analysis written, charts generated. In plain English.
See product -
SmartDocs
Document generation on autopilot.
Proposals, contracts, policies, letters — all from a short brief.
See product -
Compliance Tracker
Regulatory deadlines on autopilot.
HMRC, Companies House, sector regulators all tracked, reminded, pre-filed.
See product -
AppointmentReminders New
The missed appointment problem, solved.
Multi-channel reminders, confirmations, rebooking flows.
See product
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