Snap a photo, AI handles the rest. Categorisation, policy checks, approval routing, and posting to accounting software — all automated.
Book Strategy Call →From receipt photo to accounting system posted — approved and compliant in minutes.
Employee snaps a photo of the receipt or forwards email receipt to designated address. Any format accepted.
System extracts merchant, date, amount, VAT, and line items. AI assigns correct expense category based on merchant and description.
Checks against company expense policy (meal limits, pre-approval requirements, allowed categories). Flags violations before approval.
Approved expenses posted directly to Xero/Sage/QuickBooks. Monthly expense reports generated automatically per employee and department.
Everything you need to eliminate manual expense processing and policy headaches.
Photo upload, email forward, or drag-and-drop. Handles crumpled receipts, faded ink, and low-quality images.
AI assigns correct expense category based on merchant, amount, and past patterns. Learns your coding preferences over time.
Auto-checks against expense policy limits, allowed categories, and pre-approval requirements. Flags violations before approval.
Routes to manager via Slack or email for one-tap approve/reject. Automatic escalation for policy violations.
AI-generated expense summaries by employee, department, and category. Track spending patterns and policy compliance.
Extracts VAT amounts automatically for quarterly VAT return prep. No more manual receipt sorting at month-end.
Seamlessly integrates with accounting software and approval platforms you already use.
See how ExpenseFlow adapts to your industry's specific expense challenges.
Engineers, technicians, and sales reps snap photos of fuel, parking, and meal receipts on the go. Expenses posted in real-time without end-of-month admin nightmares.
Track client-rechargeable expenses (travel, meals, parking) and ensure clean books for disbursement invoicing. Automate VAT recovery on business expenses.
Process staff meal receipts, petty cash purchases, and supplier cash payments. Maintain accurate COGS and expense tracking without manual entry.
Handle medical supply purchases, conference travel, and CPD expenses. Ensure policy compliance for professional development and equipment purchases.
Fixed monthly fee based on receipt volume. Unlimited employees, no per-receipt charges after your allowance.
Includes up to 200 receipts per month, unlimited employees. Additional receipts just £0.10 each. One-time setup fee of £250. Cancel anytime. Book a discovery call to get a custom quote based on your team size and expense volume.
Get Your Custom Quote →Yes. The AI is trained to extract data from poor quality images, faded ink, and damaged receipts. If extraction confidence is low, the receipt is flagged for quick manual review.
You provide your expense policy (meal limits, allowed categories, pre-approval thresholds). ExpenseFlow checks every receipt against these rules and flags violations before manager approval.
Yes. Employees can email receipts from their phone or use a simple web form to upload photos. No app installation required — works with any smartphone camera.
Managers can correct the category during approval, or you can adjust it in your accounting software. ExpenseFlow learns from corrections and improves categorisation accuracy over time.
3-5 working days. We connect to your accounting software, configure your chart of accounts, set up your expense policy rules, and test the approval workflow before go-live.
Stored securely in the cloud with links attached to each posted expense in your accounting software. HMRC-compliant digital record keeping. Searchable archive of all receipts.
Book a 30-minute discovery call. We'll assess your expense volume and have ExpenseFlow processing receipts within a week.
Book Your Strategy Call →