AI extracts data from any invoice format and posts directly to Xero, Sage, or QuickBooks. No manual data entry. No duplicate invoices. No missed payments.
Book Strategy Call →From invoice received to accounting system posted — fully automated in seconds.
Supplier sends invoice to your designated email address or upload folder. Any format accepted — PDF, image, scanned document.
System extracts supplier name, invoice number, date, line items, VAT, and totals. Suggests correct nominal codes based on historical patterns.
Checks for duplicates, matches against purchase orders, flags anomalies. Routes to manager for approval if amount exceeds threshold.
Approved invoices posted directly to your accounting software. Complete audit trail maintained for compliance.
Everything you need to eliminate manual invoice processing forever.
Handles any invoice format including handwritten receipts, scanned PDFs, and low-quality images. AI corrects for common OCR errors.
AI learns your chart of accounts and suggests correct nominal codes based on supplier, description, and historical posting patterns.
Automatically identifies duplicate invoices before they hit your accounting system. No more double payments or corrections.
Matches invoices to purchase orders and flags discrepancies in price, quantity, or missing PO numbers for review.
Routes invoices above threshold amounts to designated approvers via Slack or email. One-tap approve or reject.
Full log of every extraction, approval, and posting. HMRC-compliant record keeping for all processed invoices.
Seamlessly integrates with UK accounting platforms you already use.
See how InvoiceFlow adapts to your industry's specific invoice processing needs.
Handle hundreds of supplier invoices from materials, subcontractors, and equipment hire. Match invoices to job codes and track project costs in real-time without drowning in paperwork.
Process invoices for office supplies, software subscriptions, travel expenses, and professional indemnity insurance. Keep clean books for client recharges and VAT recovery.
Handle high volumes of supplier invoices for stock, ingredients, equipment, and utilities. Maintain accurate cost of goods sold (COGS) without manual data entry.
Process invoices for raw materials, components, packaging, and logistics. Match to purchase orders and maintain accurate inventory costing without dedicated AP staff.
Fixed monthly fee based on your invoice volume. No per-invoice charges, no hidden costs.
Includes up to 750 invoices per month. Additional invoices just £0.15 each. One-time setup fee of £250. Cancel anytime. Book a discovery call to get a custom quote based on your invoice volume and accounting software.
Get Your Custom Quote →Any format: PDF, image (JPG, PNG), scanned documents, even handwritten receipts. The AI is trained to extract data from poor quality scans and unusual layouts.
95%+ accuracy on key fields (supplier, amount, date, VAT). Low-confidence items are flagged for human review. Accuracy improves over time as the system learns your suppliers and coding patterns.
Yes. You can set approval thresholds (e.g., auto-post invoices under £100, route higher amounts for approval). Or require approval for all invoices — whatever matches your risk tolerance.
You can correct it in your accounting software as normal. InvoiceFlow learns from your corrections and improves its coding suggestions over time. Common corrections are usually resolved within 2-3 weeks.
5-7 working days. We connect to your accounting software, configure your chart of accounts, train on your top suppliers, and set up approval workflows. Testing phase included before go-live.
Stored securely in the cloud with links attached to each posted invoice in your accounting software. Full audit trail maintained for HMRC compliance. Searchable archive of all invoices.
Book a 30-minute discovery call. We'll assess your invoice volume and have InvoiceFlow processing your invoices within a week.
Book Your Strategy Call →