What invoice formats can InvoiceFlow handle?

Any format: PDF, image (JPG, PNG), scanned documents, even handwritten receipts. The AI is trained to extract data from poor quality scans and unusual layouts.

How accurate is the data extraction?

95%+ accuracy on key fields (supplier, amount, date, VAT). Low-confidence items are flagged for human review. Accuracy improves over time as the system learns your suppliers and coding patterns.

Can I review invoices before they're posted?

Yes. You can set approval thresholds (e.g., auto-post invoices under £100, route higher amounts for approval). Or require approval for all invoices - whatever matches your risk tolerance.

What if InvoiceFlow codes an invoice incorrectly?

You can correct it in your accounting software as normal. InvoiceFlow learns from your corrections and improves its coding suggestions over time. Common corrections are usually resolved within 2-3 weeks.

How long does deployment take?

5-7 working days. We connect to your accounting software, configure your chart of accounts, train on your top suppliers, and set up approval workflows. Testing phase included before go-live.

Can InvoiceFlow handle multi-currency invoices?

Yes. InvoiceFlow processes invoices in any currency and automatically applies the correct exchange rate based on the invoice date, posting with the correct foreign currency transaction coding.

Does InvoiceFlow integrate with Making Tax Digital (MTD)?

Yes. InvoiceFlow integrates with MTD-compliant accounting software (Xero, Sage, QuickBooks Online). All invoice postings maintain the digital links required for MTD compliance.

Can I cancel or pause the service?

Yes. No long-term contracts. Cancel anytime with 30 days' notice. You can also pause the service for up to 3 months while retaining your configuration and historical data.

Shadow Ops From £179/mo

InvoiceFlow.

AI reads incoming invoices end-to-end, extracts line items, validates against PO, routes for approval, posts straight to your ledger.

Book a strategy call Run the analyser

Example flow

How a typical interaction plays out.

Two illustrative scenes, what the AI would receive, what it would do next. Not pulled from live data.

Illustrative
Example flow

Mon 10:43 Posted to ledger

Input

INV-2026-04183 · Acme Supplies Ltd · £4,820.00 · 18 line items · multi-page PDF

Action taken

OCR extraction · 18 lines · VAT codes mapped
3-way match: PO-2026-0419 + delivery note found
Auto-approved · under £5,000 threshold
Posted to Xero · cost-centre PROJ-RIVERWALK

Thu 14:11 Exception · awaiting review

Input

IMG_0782.jpg · phone photo of receipt · TechFlow Inc · $1,240 USD

Action taken

OCR extraction · supplier + total identified
VAT code missing on line 4 · flagged
FX rate captured · conversion deferred
Queued for Sam · confidence 0.72

How it works

Kickoff to live, in 4 steps.

Inbox connection

Connect a dedicated invoices@ inbox or supplier portal. Whatever lands, the AI takes.

Extract + validate

Line items extracted via OCR plus LLM. Cross-checked against the PO if you use them. Anomalies flagged.

Approval routing

Under threshold auto-approves. Over threshold routes to the right approver in Slack, Teams, or email.

Post to ledger

Xero, Sage, QuickBooks, or NetSuite. Reconciliation suggestions included.

Where it shows up

How InvoiceFlow earns its place.

Four real scenarios drawn from how clients use InvoiceFlow day to day, plus the full list of what's in the box to make them work.

Scene 01
High-volume AP

Hundreds of invoices a month across multiple suppliers and cost centres. The clerks stop typing; they review what the AI flagged.
Scene 02
Multi-entity groups

Different invoicing standards across entities. The AI normalises and posts to the correct ledger automatically.
Scene 03
Project-based businesses

Construction, agencies, consulting. The AI codes invoices to projects so margin is tracked as the costs land, not at month-end.
Scene 04
International suppliers

Multi-language and multi-currency. FX handled at the point of posting.

What's in the box

OCR + LLM extraction PDF, photo, scan, email body, all handled. Multi-page, multi-currency, multi-language.
Approval workflows Threshold, project, or cost-centre routing. Slack, Teams, or email approval. Audit-logged.
PO matching Optional three-way match: PO + invoice + delivery note. Discrepancies surfaced.
Ledger integration Posts directly. Tax codes, supplier records, project and cost-centre coding.
Audit trail Every invoice: original file + extracted data + approval chain + posted entry.
Exception inbox What the AI isn't confident on queues for human review with reasoning attached.

Talk to us

Plugs into

Xero
Sage
QuickBooks
NetSuite
Microsoft Dynamics
Slack
Microsoft Teams
Gmail
Outlook
Dropbox
OneDrive
Xero
Sage
QuickBooks
NetSuite
Microsoft Dynamics
Slack
Microsoft Teams
Gmail
Outlook
Dropbox
OneDrive

Pricing

From £179

/month

Indicative pricing, your actual quote depends on volume, integrations, and business size. Book a call and we'll put together the right package for you. No multi-year lock-in. Cancel any time.

Up to 1,000 invoices/month
Single ledger integration
Approval workflows
Exception review queue
Cancel any time

FAQ

InvoiceFlow, answered.

Does it handle scanned PDFs and photos?

Yes. OCR + LLM stack handles low-res photos, scans, and PDFs.

What about VAT and international tax?

VAT handled by tax-code mapping you set up once. International handled per-country rules.

Can it post directly to our ledger?

Yes, Xero, Sage, QuickBooks, NetSuite, Microsoft Dynamics. Direct API posting with full audit trail.

How is it different from Xero's built-in OCR?

Xero's OCR is fine for clean PDFs. InvoiceFlow handles photos, multi-currency invoices, multi-line bills, and PO matching that Xero doesn't.

What happens to the invoices the AI isn't sure about?

They queue in an exception inbox with the AI's confidence score and the specific field it wasn't sure on. A human reviews and the AI learns from the correction.

Setup time?

Inbox + ledger wiring takes the first few days. Tuning to your supplier mix happens over the first week.

Ready to deploy InvoiceFlow?

Run the free analyser first, five minutes, no signup. Or jump straight to a strategy call if you already know what you need.

Run the analyser Book a strategy call

InvoiceFlow.

How a typical interaction plays out.

Kickoff to live, in 4 steps.

Inbox connection

Extract + validate

Approval routing

Post to ledger

High-volume AP

Multi-entity groups

Project-based businesses

International suppliers

From £179

InvoiceFlow, answered.

Ready to deploy InvoiceFlow?

Worked with us? We'd love your feedback.