AI handles leave management, onboarding packs, and employee Q&A automatically. No more manual form filling. No more HR admin bottlenecks. No more policy lookup emails.
Here's how we automate your HR admin — most are running within a week.
We map your HR processes — onboarding, leave, timesheets — and automate the parts that don't need human judgment.
We configure onboarding checklists, leave approval rules, and employee self-service to fit your policies and HR tools.
Your HR automation goes live — handling leave requests, onboarding tasks, and employee questions from day one.
Your HR team spends hours every week processing leave requests, chasing onboarding documents, and answering the same policy questions over and over. PeopleOps Automation eliminates that entirely.
AI manages leave with conflict checking, generates onboarding packs, and answers employee questions using your handbook as the knowledge base. It handles everything from a simple Slack leave request to generating personalised employment contracts with e-signature.
Slack command, web form, or email trigger
Checks policies, allowances, conflicts & templates
Flags rota clashes or generates personalised documents
Manager approval & calendar sync, or e-sign & welcome pack sent
Everything you need to automate 40% of HR admin tasks without hiring additional staff.
Slack command or web form triggers conflict check against rotas, calendars, and team capacity. Routes to manager for approval, then updates HR system and calendars automatically.
Auto-generates personalised contracts, offer letters, and welcome packs from your templates. AI populates employee details, role information, salary, and start dates. Consistent formatting every time.
Sends generated documents for digital signature via DocuSign or HelloSign. Tracks completion status, sends automatic reminders, and stores signed copies in your HR system.
AI answers common HR questions using your employee handbook as its knowledge base. Handles policy queries, benefit questions, and process questions. Reduces HR interruptions by 60%+.
Dashboard shows onboarding progress per new starter with task completion status. Automatic reminders for incomplete tasks, unsigned documents, and outstanding training modules.
Approved leave auto-syncs to Outlook or Google Calendar. Team visibility without manual calendar updates. Integrates with shift planning and rota systems for conflict-free scheduling.
See how different businesses could use PeopleOps Automation to eliminate HR admin headaches.
A growing accounting firm needing to manage annual leave around critical tax deadlines could use PeopleOps Automation to block leave during January Self Assessment and April year-end periods, check team capacity before approving requests, and auto-generate employment contracts for new hires joining the practice.
A multi-site retail chain needing to manage high-volume leave requests across different shift patterns while onboarding seasonal staff quickly before peak trading periods could use PeopleOps Automation for shift-aware leave management, generating starter packs with right-to-work checks, and providing store managers with an instant HR FAQ bot.
A dental group across multiple practices needing leave management that understands clinical rotas and minimum staffing levels could use PeopleOps Automation to check leave requests against surgery schedules, ensure minimum clinician coverage, and handle onboarding for both clinical and admin staff with role-specific document packs and GDPR-compliant record keeping.
A construction company with site-based operatives needing project-aware leave management and fast subcontractor onboarding could use PeopleOps Automation to check leave requests against project timelines, generate subcontractor onboarding packs with site induction documents, and track CSCS card expiry dates with automatic renewal reminders.
Connects to the HR systems and collaboration tools you already use.
See how AI-powered HR automation compares to traditional HR processes.
| Metric | Manual Process | With PeopleOps AI |
|---|---|---|
| Leave request processing | 1-2 days | Instant approval/routing |
| Onboarding document prep | 3-5 hours per starter | Under 15 minutes |
| Employee policy queries | Email HR, wait hours | Instant AI response 24/7 |
| HR admin time per month | 40-60 hours | 15-20 hours |
| Compliance accuracy | Manual calendar tracking | Automated deadline alerts |
PeopleOps Automation is part of our Shadow Ops automation tier. After our free AI audit, we often identify custom back-office automations unique to your business — from expense management to compliance tracking — that deliver even bigger results.
Some examples of custom HR automations we've built:
Fixed monthly fee based on your headcount. No hidden costs.
Includes up to 50 employees. Additional employees tiered pricing. One-time setup fee of £350. Cancel anytime with 30 days' notice.
Get Your Custom Quote →Yes. We configure the system to your exact policy: allowances, blackout dates, approval hierarchy, carry-over rules, and any special requirements. Complex policies (pro-rata, shift patterns) supported.
It escalates to your HR team with the employee's question. Over time, you can update the knowledge base to cover new questions. Bot accuracy improves as your handbook is refined.
Yes. We convert your existing templates (Word, PDF) into fillable formats. AI populates with employee details, role information, and salary. You approve before sending for signature.
No problem. PeopleOps Automation can work with spreadsheets (Excel/Sheets) or integrate with custom HR systems via API. Many clients start with spreadsheet integration before migrating to HR software.
7-10 working days. Longer than other Shadow Ops products because we need to configure leave policies, convert document templates, and train the FAQ bot on your handbook.
Yes. All employee data is encrypted in transit and at rest. GDPR-compliant data handling for UK businesses. We sign a Data Processing Agreement (DPA) as part of setup.
Yes. You define your leave policies, approval hierarchies, and onboarding checklist items. Changes can be made anytime through the dashboard, and we provide ongoing support for complex configurations.
The system scales automatically. Plans are tiered by employee count. If you exceed your tier, pricing adjusts at the next billing cycle. No service interruption or manual upgrades needed.
The first month includes unlimited refinements to leave policies, onboarding workflows, and FAQ bot responses. We review outputs together, adjust templates and rules, and tune the AI based on HR team feedback.
Yes. No long-term contracts. Cancel anytime with 30 days' notice. You can also pause the service while retaining your configuration, policies, templates, and employee data.
PeopleOps Automation handles leave management, onboarding documents, and employee FAQ on autopilot with AI. It saves 15-25 hours per month on HR admin while giving employees instant answers to policy questions 24/7 via Slack or Teams.
Book a 30-minute discovery call. We'll assess your headcount and have PeopleOps Automation handling leave, onboarding, and FAQs within two weeks. Or get a free instant analysis to identify all your automation opportunities.
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