Example flow
Two illustrative scenes, what the AI would receive, what it would do next. Not pulled from live data.
Illustrative
Example flow
Input
PO request via email · 200x bracket assemblies from Hardware Direct · £1,840
Action taken
Input
PO request · IT services from Acme Consulting · £12,400
Action taken
How it works
Plugs into your inbox, supplier portals, and ERP (SAP, Oracle, NetSuite, Sage X3, custom). Read-only first, post-back once trust is built.
Approval thresholds, preferred suppliers, contract pricing, GL coding. Captured once, applied to every PO.
First two weeks the AI processes alongside your team. Outputs compared. Errors corrected, rules refined.
AI takes the routine flow. Your team reviews exceptions and approves anything over your defined threshold.
Where it shows up
Four real scenarios drawn from how clients use PurchaseOrderFlow day to day, plus the full list of what's in the box to make them work.
Raw materials, MRO, capex. Multi-site coordination, framework agreements respected.
Services, consumables, utilities. Centralised approval, decentralised initiation.
Stock POs against the buying plan, supplier scorecards, season cut-offs.
Project-coded purchasing, contractor approvals, cost-to-budget tracking.
What's in the box
Plugs into
Pricing
/month
Indicative pricing, your actual quote depends on volume, integrations, and business size. Book a call and we'll put together the right package for you. No multi-year lock-in. Cancel any time.
FAQ
No. It removes the manual processing so the team works on supplier strategy, negotiation, and exception handling instead of typing POs.
Routing rules send the complex ones to a human. The AI handles the 70-80% that follows a pattern.
Most ERPs (including older SAP versions and bespoke systems) have an API or staging-table approach. If yours doesn't, we deploy as a write-to-CSV staging layer.
Framework agreements and SLAs are loaded once. Every PO is validated against them in real time.
Every action logged: who/what triggered, what rules applied, what was posted, with confidence scores. SOC 2-aligned.
Most clients are live within seven working days. Full optimisation cycle takes about a month.
Run the free analyser first, five minutes, no signup. Or jump straight to a strategy call if you already know what you need.
Your experience helps other businesses make the right decision.
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