AI generates professional proposals, contracts, policies, and letters from simple inputs. No more starting from blank pages. No more tracking down old templates. No more solicitor fees for routine docs.
Here's how we set up your document processing — most are live within a week.
We look at your document types, extraction needs, and filing structure — then build processing that matches.
We set up document templates, extraction fields, and output formats based on the documents your team actually produces.
Your document automation goes live — generating proposals, contracts, and policies from simple inputs on day one.
Everything you need to generate professional business documents without starting from scratch.
Company-branded templates for 10+ document types. AI populates with context-appropriate content, not just placeholder fields. Your logo, colours, and formatting built in.
AI generates contextually appropriate clauses and language based on document type, industry, and situation. Describe what you need and get a complete first draft in seconds.
Pre-approved contract clauses that can be mixed and matched by document type. Consistent legal language across all contracts. Your solicitor approves once, reuse forever.
Upload incoming contracts and AI extracts key terms, obligations, risks, and red flags. Plain-English summary in minutes so you know what you're signing.
One-click send for digital signature via DocuSign or HelloSign. Track signing status and store signed copies automatically with full audit trail.
Complete audit trail of every document generated and edited. Track changes, compare versions, and maintain GDPR-compliant records for UK businesses.
Your team spends hours every week creating proposals, contracts, and policies from blank templates or outdated Word files. SmartDocs eliminates that entirely.
Describe what you need in plain English, and AI generates a complete, professionally formatted document using your brand guidelines, tone of voice, and pre-approved clause library. It handles everything from simple letters to complex multi-section contracts.
Describe the document you need in plain English
Generates complete document with contextual clauses
Pre-approved clauses inserted based on document type
Edit in Word or Docs, then send for digital signature
See how different businesses could use SmartDocs to eliminate document creation bottlenecks.
A management consultancy spending hours drafting statements of work, NDAs, and engagement letters for every new client could use SmartDocs to generate complete documents from a brief description, pull in pre-approved clauses, and review incoming client contracts for risk clauses before the team signs.
A mid-size construction firm needing subcontractor agreements, variation orders, and completion certificates for every project could replace manual copying of old documents with SmartDocs, generating project-specific documents with correct terms, retention clauses, and payment schedules automatically.
An online retailer paying solicitors for supplier agreements, terms and conditions updates, privacy policies, and employee contracts could use SmartDocs to generate all of these from a pre-approved clause library, with instant updates when regulations change — potentially saving significantly on legal fees annually.
A dental group with multiple practices needing consistent patient consent forms, data processing agreements, employment contracts, and clinical SOPs across all locations could use SmartDocs to provide GDPR-compliant templates that ensure every practice uses identical, up-to-date documents — with version control across all sites.
Integrates with document and signature platforms you already use or we provide.
See how AI document generation compares to traditional drafting.
| Metric | Manual Process | With SmartDocs |
|---|---|---|
| Time to create proposal | 2-4 hours | Under 10 minutes |
| Contract review | 1-2 hours per document | 5-minute AI summary |
| Formatting consistency | Varies by author | 100% template-compliant |
| Template management | Scattered across drives | Centralised library |
| Monthly capacity | 10-20 documents | Unlimited documents |
SmartDocs is part of our Shadow Ops automation tier. After our free AI audit, we often identify custom document automations unique to your business — from invoice processing to compliance tracking — that deliver even bigger results.
Some examples of custom document automations we've built:
Fixed monthly fee based on your document volume. No hidden costs.
Includes document template library, clause management, and AI drafting. One-time setup fee of £250. Cancel anytime with 30 days' notice.
Get Your Custom Quote →Yes. We convert your existing templates (Word, PDF) into SmartDocs formats. AI learns your tone, structure, and standard clauses from your templates.
SmartDocs uses your pre-approved templates and clause library. For complex legal docs, we recommend solicitor review before signing. For routine docs (proposals, letters, policies), quality is production-ready.
Yes. Upload supplier or client contracts and AI extracts key terms, payment schedules, liability clauses, and potential risks. Plain-English summary helps you negotiate or escalate to solicitor if needed.
Edit directly in Word or Google Docs before sending. SmartDocs learns from your edits over time. Most quality issues are resolved within 3-4 document generations as the AI refines understanding.
5-7 working days. We convert your templates, configure your clause library and tone guidelines, and generate test documents for your review before go-live.
Optional. If you don't have e-signature accounts, BespokeWorks can provide HelloSign access at cost (typically £3-5/month per user). Or send documents via email for wet signature.
Yes. You define your document templates, clause library, and tone guidelines. Changes can be made anytime through the dashboard, and we provide ongoing support for template updates.
The system scales automatically. Plans are tiered by monthly document generation volume. If you exceed your tier, additional documents are charged at a small per-document rate. No service interruption or manual upgrades needed.
The first month includes unlimited refinements to document quality, tone, and template structure. We review generated documents together and tune the AI based on your feedback and quality standards.
Yes. No long-term contracts. Cancel anytime with 30 days' notice. You can also pause the service while retaining your templates, clause library, and historical document data.
SmartDocs generates proposals, contracts, policies, and letters from simple inputs using your pre-approved templates and clause libraries. It reduces document creation time by up to 80% and includes version control and approval workflows as standard.
Book a 30-minute discovery call. We'll assess your document volume and have SmartDocs generating professional documents within a week. Or get a free instant analysis to identify all your automation opportunities.
Book Strategy Call →Your experience helps other businesses make the right decision.
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