Shadow Ops From £79/mo

SmartNotes.

Joins your meetings. Writes the notes. Sends the follow-ups.

Example flow

How a typical interaction plays out.

Two illustrative scenes, what the AI would receive, what it would do next. Not pulled from live data.

Mon 09:32 Notes distributed

Input

Engineering standup · 7 attendees · 22 minutes · Google Meet

Action taken

  • Transcript captured · 7 speakers labelled
  • Action items extracted · 4 items with owners + due dates
  • Pushed to Linear · auto-tagged to existing tickets where matched
  • Summary posted to #engineering Slack · minutes after meeting end
Wed 15:48 CRM updated

Input

Discovery call · prospect in hospitality · 50 minutes · Zoom

Action taken

  • Key objections captured · 3 specific to integration concerns
  • Next steps logged · technical call requested for Thursday
  • Summary pushed to HubSpot deal record
  • Rep notified · pre-call brief ready before they left the room

How it works

Kickoff to live, in 4 steps.

Calendar connection

Connect Google or Outlook. AI joins meetings you tag (or all of them, your choice).

Live capture

Real-time transcription + speaker labelling. Bot is visible to participants, they know it's recording.

Structured summary

Key points, decisions, action items with owner + due date, open questions, all distilled.

Distribute

Summary lands in Slack/email + tasks pushed to Asana/Linear/Notion within 5 minutes of meeting end.

Where it shows up

How SmartNotes earns its place.

Four real scenarios drawn from how clients use SmartNotes day to day, plus the full list of what's in the box to make them work.

  • Scene 01

    Client check-ins

    Every meeting summary in the client portal. They never wonder what was agreed.

  • Scene 02

    Engineering standups

    Action items go straight to Linear. Blockers flagged to the right reviewer.

  • Scene 03

    Sales calls

    Summary + key objections + next steps in CRM before the rep finishes their coffee.

  • Scene 04

    Board / investor updates

    Decision log feeds straight into the next board pack.

What's in the box

  • Multi-platform support Zoom, Google Meet, Microsoft Teams, Webex. Bot joins as a participant.
  • Speaker labelling Tags every line by speaker. Searchable transcript in your archive.
  • Action item extraction "X will do Y by Z" patterns identified, owner assigned, due date set.
  • Decision log Decisions made and the reasoning, separated from action items.
  • Project tool sync Action items pushed to Asana, Linear, Notion, ClickUp, or Jira automatically.
  • Searchable archive Find any past discussion by topic, person, or date in 2 seconds.

Plugs into

  • Google Meet
  • Zoom
  • Microsoft Teams
  • Webex
  • Slack
  • Asana
  • Linear
  • Notion
  • ClickUp
  • Jira
  • HubSpot
  • Salesforce

Pricing

From £79/mo

/month

Indicative pricing, your actual quote depends on volume, integrations, and business size. Book a call and we'll put together the right package for you. No multi-year lock-in. Cancel any time.

  • Up to 10 users
  • Up to 100 meetings/month
  • Project tool integration
  • Searchable archive
  • Cancel any time

FAQ

SmartNotes, answered.

Are participants told it's recording?

Yes, bot joins visibly with a labelled name. Consent prompts available for regulated jurisdictions.

GDPR compliance?

Data stays in the EU. Retention policy you set (default 90 days). Right-to-erasure honoured.

Can it handle accents / multiple languages?

Yes, 30+ languages, including UK regional accents. Mixed-language meetings handled.

Does it work for in-person meetings?

Yes, drop-in mobile recorder with the same backend. Same summary format.

Will it replace my note-taker?

It removes the note-taking burden. Your team focuses on the conversation, not the keyboard.

How fast to live?

1–3 days. Calendar + project-tool wiring + first meeting same week.

Ready to deploy SmartNotes?

Run the free analyser first, five minutes, no signup. Or jump straight to a strategy call if you already know what you need.


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