AI automatically generates structured meeting summaries, extracts action items with owners and deadlines, and sends follow-up reminders. Just have the meeting — we handle the rest.
Here's how we automate your meeting notes — most are running within a week.
We connect to your meeting tools, understand your note format, and set up automated capture and distribution.
We configure note templates, action item formats, and distribution rules to match how your team already works.
Your meeting notes automation goes live — recording, summarising, and distributing from the first call.
Everything you need to eliminate manual note-taking and ensure nothing slips through the cracks.
Key decisions, discussion points, action items, and next steps — formatted consistently for every meeting. Delivered to Slack or email within minutes.
AI identifies who agreed to do what, by when. No more "who was supposed to handle that?" confusion. Each action item tagged with owner and deadline.
Automated reminders for overdue action items via Slack or email. Tracks items carried over from previous meetings so nothing gets forgotten.
Every meeting summary searchable by topic, date, attendee, or keyword. Find that decision from three months ago in seconds.
Surfaces action items carried over from previous meetings. Links related discussions across sessions. Never lose track of ongoing commitments.
Works with Microsoft Teams, Google Meet, and Zoom transcripts. Upload audio recordings or paste notes manually. Flexible for any meeting setup.
See how different businesses could use SmartNotes to eliminate meeting admin and track every commitment.
A mid-size law firm losing hours to manual note-taking after client meetings could use SmartNotes to process Teams transcripts from every client call, generate structured file notes with billable action items, and deliver them to the matter file within minutes. Fee earners could spend more time on billable work, not admin.
A construction firm running multiple active sites and struggling to document site meetings and safety briefings consistently could use SmartNotes to capture audio from site meetings, transcribe discussions, and generate structured reports with safety actions flagged for immediate follow-up.
A multi-partner medical practice needing reliable documentation for weekly clinical team meetings and MDT reviews could use SmartNotes to generate structured meeting records with action items attributed to specific clinicians, maintaining a GDPR-compliant searchable archive for audit and governance purposes.
A fast-growing SaaS startup with dozens of meetings per month and losing track of prospect commitments and sprint decisions could use SmartNotes to capture every call and standup, extract follow-up actions, and send reminders to the right people — helping eliminate missed commitments and forgotten follow-ups.
Connects to the meeting and collaboration platforms you already use.
See how AI meeting notes compare to traditional note-taking methods.
| Metric | Manual Process | With SmartNotes |
|---|---|---|
| Time spent per meeting | 15-30 min notes after | Zero — fully automatic |
| Action item capture | 40-60% captured | 95%+ captured |
| Follow-up tracking | Manual spreadsheets | Automated reminders |
| Notes distribution | Hours after meeting | Within 5 minutes |
| Consistency | Varies by note-taker | Standardised format |
SmartNotes is part of our Shadow Ops automation tier. After our free AI audit, we often identify custom back-office automations unique to your business — from email intelligence to report dashboards — that deliver even bigger results.
See how SmartNotes fits alongside other automations in our three-step process.
Discuss Your Requirements →Fixed monthly fee based on your meeting volume. No hidden costs.
Includes up to 40 hours of meetings per month. Additional hours at a small per-hour rate. Cancel anytime with 30 days' notice. First month includes unlimited refinements.
Get Your Custom Quote →No. SmartNotes uses the native transcription from Teams or Google Meet (you enable it in your meeting settings). Or you can upload audio recordings after the meeting if you prefer.
Very accurate for clearly stated commitments ("John will send the proposal by Friday"). Less clear commitments are still captured but flagged for review. Improves as the AI learns your team's language.
Yes. Summaries are posted to Slack or emailed in editable format. You can refine before sharing with attendees or use as-is if quality meets your standards.
You control which meetings are processed. SmartNotes can be configured to only process meetings you explicitly tag, or exclude specific attendees/topics. All data is encrypted and GDPR-compliant.
2-3 working days. We connect to Teams or Google Meet, configure your summary format preferences, set up Slack/email delivery, and test on a few sample meetings before go-live.
Yes. The transcription quality depends on your meeting platform (Teams and Meet are both excellent with UK accents). SmartNotes AI is trained to understand business and industry-specific terminology.
Yes. You define your preferred summary structure (executive summary, key decisions, action items, etc.). We configure the AI to match your meeting documentation standards.
The system scales automatically. Plans are tiered by monthly meeting hours. If you exceed your tier, additional meetings are charged at a small per-hour rate. No service interruption or manual upgrades needed.
The first month includes unlimited refinements to summary quality and action item extraction. We review outputs together, adjust the format and tone, and tune the AI based on your team's feedback and meeting patterns.
Yes. No long-term contracts. Cancel anytime with 30 days' notice. You can also pause the service while retaining your configuration, summary templates, and historical meeting data.
SmartNotes transcribes meetings, generates summaries, and extracts action items with owners and deadlines automatically. It sends follow-up reminders via Slack or email so nothing falls through the cracks — integrates with Microsoft Teams and Google Meet.
Book a 30-minute discovery call. We'll assess your meeting volume and have SmartNotes summarising and tracking action items within a week. Or get a free instant analysis to identify all your automation opportunities.
Book Strategy Call →Your experience helps other businesses make the right decision.
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