While Quick Wins handles your front-of-house, Shadow Ops runs the invisible engine behind your operations. Invoice processing, email triage, expense management, HR admin, and more - all automated. All UK-focused. All deployed in days, not months.
Each product tackles a specific time-consuming task. All integrate with Xero, Sage, and QuickBooks. Choose the automations that solve your biggest pain points.
Accounts payable on autopilot
AI extracts data from any invoice format and posts directly to your accounting software. No manual data entry.
Shared inbox triage on autopilot
AI sorts, routes, and drafts responses for shared inboxes. Your team only sees what matters.
Expense processing on autopilot
Snap a receipt, AI handles categorisation, policy checks, and approval routing. Zero spreadsheets.
Meeting notes on autopilot
AI extracts decisions, action items, and follow-ups from every meeting. Never take manual notes again.
HR admin on autopilot
AI-powered leave management, onboarding docs, and employee Q&A. Automate 40% of HR admin tasks.
Management reports on autopilot
AI pulls data from your systems and writes plain-English analysis. Professional reports in minutes, not days.
Document generation on autopilot
AI generates proposals, contracts, policies, and letters. Professional documents in minutes, not hours.
Regulatory deadlines on autopilot
Never miss HMRC, Companies House, or pension deadlines again. AI tracks, reminds, and preps your filings.
Manual admin drains your team's time. Shadow Ops automates the repetitive work so you can focus on growth.
under 7 days from sign-up to live automation. No months-long enterprise implementations.
No per-credit pricing, no hidden costs. One monthly fee covers everything.
Built for UK accounting software (Xero, Sage, QuickBooks) and UK compliance (HMRC, Companies House).
Connects to your existing tools - accounting software, email, Slack, Teams, calendars.
AI eliminates manual data entry mistakes. More accurate books, fewer corrections.
Time savings show up immediately after deployment. Typical rollout: under 7 days depending on complexity.
From Instant Analysis to deployment in approximately 7 days. Here's our process.
We monitor your day-to-day operations and find automations that run in the background.
AI suggests the best Shadow Ops services specifically for your business and goals.
We schedule a call to discuss what works best, work out costings, and determine your budget.
We deploy your custom AI automation within under 7 days. Live, tested, and ready to deliver ROI.
All eight Shadow Ops deploy in under 7 days with no long-term contracts.
| Service | Best For | From | Setup |
|---|---|---|---|
| InvoiceFlow | Invoice data extraction & posting | £149/mo | <7 days |
| Email Intelligence | Email classification & routing | £149/mo | <7 days |
| Report Intelligence | Auto-generated business reports | £199/mo | <7 days |
| SmartDocs | Document automation & generation | £99/mo | <7 days |
| SmartNotes | Meeting transcription & action items | £99/mo | <7 days |
| ExpenseFlow | Automated expense processing | £149/mo | <7 days |
| PeopleOps Automation | HR admin & employee self-service | £199/mo | <7 days |
| Compliance Tracker | Regulatory deadline monitoring | £249/mo | <7 days |
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BespokeWorks Shadow Ops is a suite of eight AI-powered back-office automation products designed for UK businesses. AI automates invoice processing (InvoiceFlow), email triage (Email Intelligence), expense management (ExpenseFlow), meeting notes (SmartNotes), HR administration (PeopleOps), management reporting (Report Intelligence), document generation (SmartDocs), and regulatory compliance tracking (Compliance Tracker). Each AI automation integrates with UK accounting software including Xero, Sage, and QuickBooks. Pricing starts from £79 per month with no lock-in contracts. BespokeWorks fully manages all AI automations - we build, deploy, and maintain everything. Typical deployment takes under 7 days depending on complexity.
Shadow Ops integrates with popular UK accounting software including Xero, Sage, QuickBooks, and FreeAgent. We also connect with email platforms, Slack, Microsoft Teams, and calendar tools.
Typical deployment takes under 7 days depending on the complexity of your setup and the number of integrations required.
Yes. All data is encrypted in transit and at rest. We follow industry-standard security practices and never share your data with third parties.
Yes. Each Shadow Ops product operates independently. You can start with one and add more as needed, with no bundling requirements.
Shadow Ops includes confidence scoring and human review flags. Low-confidence items are flagged for your team to review before processing. You always have final approval on critical actions.
Need something different? Explore our other service tiers.
AI content, voice agents, support chatbots, lead qualification, and reputation management. Live in under 7 days. From £250/mo.
Learn More → Bespoke BuildComplex workflows, enterprise integrations, and industry-specific automation built to your exact specs. From £2,500.
Learn More →Book a 30-minute discovery call and we'll show you exactly which back-office tasks Shadow Ops can automate for your business.