BespokeWorks builds AI automation that integrates with your existing accounting software - from invoice processing and expense management to reconciliation and compliance reporting. Deployed in days, not months.
Source: IOFM 2024 AP Automation Report
Source: Ardent Partners 2024 AP Metrics Report
AI automation saves accounting firms 15-25 hours per month on invoicing alone, according to IOFM benchmarks. BespokeWorks automates the repetitive work that slows down accounting teams - invoice data extraction, expense categorisation, bank reconciliation, and compliance deadline tracking. We integrate with the tools you already use (Xero, Sage, QuickBooks, and more) and deploy in 1-10 working days. Firms typically save 15-25 hours per month on invoicing alone and reduce manual data entry by up to 90% (per Ardent Partners research), with full GDPR compliance and audit trails built in from day one.
The accounting profession is shifting from manual processing to advisory-led services. According to the ACCA, up to 70% of traditional accounting tasks involve repetitive data processing suitable for automation. AI handles this work so your team can focus on what clients actually pay for - analysis, strategy, and compliance guidance.
Invoice processing, expense matching, and reconciliation consume hours each week. AI automation handles these tasks in minutes, freeing your team for higher-value advisory work.
Manual data entry introduces errors that cascade through ledgers and reports. AI extracts data with 95%+ accuracy, validates against your chart of accounts, and flags anomalies before they reach your books.
Take on more clients without proportionally increasing headcount. Firms using AI automation typically handle 30-50% more transaction volume with the same team size.
Each automation integrates with your existing accounting stack and deploys without disrupting your current workflows.
Automated monitoring for HMRC deadlines, Companies House filings, pension auto-enrolment, and VAT return dates. Escalating reminders ensure nothing falls through the cracks, with audit-ready checklists for every obligation.
Learn more about Quick Wins →AI compiles management accounts, variance analysis, and KPI dashboards from your live data. Produces client-ready reports in your branded templates - weekly, monthly, or on demand.
Learn more about Quick Wins →AI extracts line items, VAT, and supplier details from invoices in any format - PDF, email, photo - and posts directly to your accounting software. Handles purchase orders matching, approval routing, and duplicate detection.
Learn more about Invoice Flow →Snap a receipt and AI categorises, checks policy compliance, extracts VAT, and posts to the correct nominal code. Supports multi-currency expenses and mileage claims with HMRC-compliant records.
Learn more about Expense Flow →Machine learning models trained on your transaction patterns flag unusual activity - duplicate payments, round-sum fraud, unusual vendor behaviour, and segregation of duties violations. Real-time alerts to your finance team.
Learn more about Bespoke Build →See how AI automation transforms everyday accounting workflows.
| Process | Manual | With BespokeWorks |
|---|---|---|
| Invoice processing | Manual data entry from PDFs, 5-10 mins per invoice, prone to errors | AI extracts data in seconds, auto-posts to your accounting software |
| Expense categorisation | Staff manually sort receipts, check VAT, assign nominal codes | AI categorises, extracts VAT, and posts to correct codes instantly |
| Bank reconciliation | Line-by-line matching, hours spent at month-end | Automated matching with intelligent suggestions, minutes not hours |
| Compliance deadlines | Spreadsheet trackers, manual calendar reminders | Automated monitoring with escalating alerts, nothing missed |
Here's how we automate your finance workflows - most go live within a week.
We audit your current workflows, identify the highest-impact automation opportunities, and quantify the time and cost savings. No obligation, no technical jargon.
We build your automations and connect them to your accounting software, bank feeds, and existing tools. You review and approve before anything goes live.
Your automations go live with monitoring and support. We track performance, refine accuracy, and scale as your practice grows - so you see continuous improvement.
For finance teams, Quick Wins usually means automating invoice processing or expense approvals - the stuff that eats up hours every week. Shadow Ops handles reconciliation and compliance monitoring in the background. Bespoke Build is for custom reporting platforms or multi-entity consolidation.
AI content generation for client updates, automated report narratives, and intelligent email triage for your practice inbox. Ideal for firms wanting to improve client communication without adding staff.
The core of our finance offering. Invoice Flow, Expense Flow, Compliance Tracker, and Report Intelligence - each handles a specific accounting workflow end-to-end.
Larger custom-built projects for complex requirements: multi-entity consolidation, intercompany reconciliation, cash flow forecasting, fraud detection, and full finance process redesign. For firms with specific needs that go beyond standard automations.
BespokeWorks connects to the tools your practice already uses. No migration required.
Book a free business analysis and we will identify exactly where AI can save your team the most time. No obligation, no technical jargon - just a clear plan with measurable savings.